Executive Assistant – Operations & Research Engine

About the role

We are looking for a highly organized Executive Assistant to support our leadership team at Soldera, an AI‑native climate‑tech startup. You will ensure operational excellence by handling detailed administrative, financial, and research tasks so senior engineers and sales leads can focus on scaling the business.

Key responsibilities

• Prepare and double‑check complex documents for European Guarantees of Origin registries and manage KYC forms with zero errors.
• Leverage AI agents to automate repetitive tasks and assist with research.
• Maintain financial hygiene by tracking invoices, organizing receipts, and keeping financial data audit‑ready.
• Conduct market research, scrape data from fragmented websites, and clean data for internal databases and AI models.
• Support sales operations by scheduling meetings, researching prospects, and keeping the CRM up‑to‑date.
• Handle office logistics: book flights and hotels, curate client gifts, stock office supplies, greet high‑value clients, and ensure coffee is ready.
• Own any ad‑hoc tasks required for compliance, research, or company success.

Required profile

• Strong academic background with excellent grades.
• Meticulous, low‑ego, high‑standards mindset; double‑checks work before submission.
• Tech‑savvy and quick to learn new software tools.
• Highly structured, thrives on checklists and organized workflows.
• Trustworthy handling of sensitive information.

Required skills

• Excel
• Google Sheets