Executive Assistant & Office Coordinator – International Organisation

About the role

Join a dynamic international environment at the heart of European affairs, supporting senior leadership and coordinating office operations for an international organisation based in Brussels.

Key responsibilities

• Provide high‑level executive support, including complex diary management, meeting coordination, travel arrangements and expense management.
• Organise internal and external meetings, seminars, lunches and corporate events.
• Coordinate logistics for senior international stakeholders visiting Brussels.
• Manage office operations, facilities, suppliers and administrative processes.
• Support financial administration such as invoice processing and document management.
• Assist with research, monitoring and preparation of reports and presentations.

Required profile

• Significant experience as an Executive Assistant, Management Assistant or Office Manager within an international environment; EU‑organisation experience is a plus.
• Fluent English and French, both written and spoken; additional languages (German, Spanish, Italian) are advantageous.
• Proactive, autonomous, highly discreet with excellent interpersonal skills and the ability to manage priorities and anticipate senior stakeholders' needs.

What we offer

• A varied and autonomous role with broad exposure to senior leadership.
• A permanent full‑time contract.
• An international and multicultural working environment.
• The opportunity to combine executive support, office coordination and stakeholder management in one position.