Executive Assistant

About the role

First Law International is seeking a proactive Executive Assistant to support the Managing Partner and the wider firm. Based in the heart of Brussels, you will be the central point of contact for administrative, logistical and organisational matters across the network.

Key responsibilities

• Answer and direct all incoming phone calls and coordinate conference calls.
• Maintain executive calendars, filter email activity and organise travel arrangements.
• Establish communications between suppliers, executives and clients.
• Organise, file and retrieve documents, reports and expense records.
• Coordinate procurement activities and assist in sourcing new vendors.
• Support the Sales Director with lead qualification and sales‑initiative preparation.
• Assist with Family Office coordination, including travel, tax, accounting and legal support.
• Occasionally act as proxy for accounting, finance and partner‑relationship tasks.

Required profile

• Bachelor’s degree or equivalent.
• Minimum 5 years experience in an administrative or executive‑assistant role.
• Native‑level proficiency in written and spoken English.
• Ability to thrive in a high‑intensity, fast‑paced environment with a hands‑on mentality.
• Strong written and verbal communication skills.

Required skills

• Proficiency with the Microsoft Office 365 suite.

What we offer

• Full‑time position in a pleasant, multicultural environment.
• Statutory leave days and bonuses.
• Flexibility to take on diverse tasks.
• Opportunity to work closely with a dynamic, international team.