Executive Assistant – International Law Firm

About the role

We are seeking a proactive Executive Assistant to support senior executives at an international law firm in Brussels. The role offers a fast‑paced, multicultural environment where you will manage a wide range of administrative tasks and contribute to the smooth operation of the firm.

Key responsibilities

• Provide high‑level administrative and personal support to senior executives and teams.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Handle internal and external correspondence, including emails and phone calls.
• Organise national and international travel arrangements, including flights, accommodation, and itineraries.
• Coordinate meetings, conferences, and client events, taking care of logistics, invitations and follow‑ups.
• Prepare presentations, reports and documents, and maintain electronic and paper filing systems.
• Oversee extensive email traffic and act as a key point of contact in the absence of stakeholders.
• Support billing processes, including invoice preparation and coordination with finance teams.
• Update and maintain contact databases and internal systems.
• Provide ad‑hoc administrative assistance and welcome visiting stakeholders.

Required profile

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant.
• Strong organisational skills with the ability to prioritise multiple tasks.
• Excellent attention to detail and high level of accuracy.
• Proactive, solution‑oriented mindset and ability to work independently.
• Strong interpersonal and communication skills, able to interact at all levels.
• Discretion and confidentiality when handling sensitive information.
• Flexibility, reliability and capacity to perform under pressure in a fast‑paced environment.
• Fluent in English and excellent command of French or Dutch.

Required skills

What we offer

• Attractive salary and benefits package.
• Long‑term, full‑time contract with hybrid working model.
• International and dynamic work environment.