Executive Assistant, Global Business Development

About the role

The Executive Assistant supports the EMEA Business Development team and the global Precision Medicine Business Development team at Johnson & Johnson. This role provides high‑level administrative assistance, ensuring smooth coordination of meetings, travel, and confidential documentation across a fast‑moving, international environment.

Key responsibilities

• Coordinate complex, fluid calendars and schedule internal and external meetings, including alliance management sessions.
• Prepare confidential documents such as presentations, memos, and correspondence, and distribute pre‑reads.
• Arrange domestic and international travel, manage expense reports, and support budgeting activities.
• Organise major regional partnering events and conference meetings (e.g., Bio Europe, JPM, ASCO).
• Maintain data rooms for business development and due‑diligence, and support JFORCE entries.
• Administer Global Services engagements, track purchase orders, process invoices, and produce variance reports.

Required profile

• Minimum high school diploma; advanced degree preferred.
• At least 6 years of administrative experience supporting senior leaders.
• Strong organizational skills, attention to detail, and ability to maintain strict confidentiality.
• Excellent written and verbal communication in English.
• Proven ability to anticipate executive needs and manage shifting priorities.

Required skills

• Microsoft Excel, Outlook, PowerPoint, Word
• Concur, SharePoint, Teams, Zoom, Workday
• Ariba, eMarketplace, Aravo, Totality
• AI‑enabled tools and other emerging technologies

What we offer

• Annual bonus linked to individual and company performance.
• Generous vacation, parental, bereavement, caregiver, and volunteer leave.
• Well‑being reimbursement and comprehensive health, financial, and mental‑health programs.
• Service anniversary and recognition awards, plus eligibility for various insurance plans.