Administrative Assistant & Office Operations Coordinator

About the role

We are seeking a versatile Administrative Assistant & Office Operations Coordinator to ensure the smooth day‑to‑day functioning of our HVAC equipment supply business. You will act as the central point of contact for visitors, customers, partners and internal teams, creating a professional and efficient environment.

Key responsibilities

• Welcome visitors, manage incoming calls and emails, and provide a professional first impression.
• Organise and maintain office spaces, meeting rooms, and shared facilities.
• Manage calendars, schedule meetings and arrange business travel, including hotels and restaurants.
• Prepare, draft, file and archive administrative documents.
• Oversee administrative follow‑up for company vehicles, coordinating suppliers and maintenance activities.

Required profile

• Minimum 1 year of experience in a similar administrative or office‑management role.
• Fluent in French and Dutch; English is a strong asset.
• Excellent organisational and multitasking abilities with strong attention to detail.
• Comfortable working in a fast‑paced SME environment.
• Solution‑oriented with a strong service and customer focus.

Required skills

• Proficiency with Microsoft Office, especially Excel.

What we offer

• A pleasant working environment with a horizontal and dynamic management style.
• A varied and stimulating position within a fast‑growing company.
• Opportunities for autonomy and responsibility as trust is built.