Administrative Assistant – DCSU Front Office (NATO)

About the role

The Administrative Assistant will serve as the operational backbone of the DCSU Front Office, supporting senior managers and leadership teams within an international intergovernmental organization. The role involves managing calendars, handling confidential information, and ensuring smooth administrative processes.

Key responsibilities

• Provide comprehensive business administration services for senior managers and leadership teams.
• Manage multiple calendars, schedule recurring tasks, and prioritize meeting requests.
• Handle sensitive and confidential information with appropriate judgment.
• Organise and coordinate large meetings and conferences.
• Consult on the use and interconnectivity of desktop and office support tools.
• Participate in evaluation and implementation of new office administration tools.

Required profile

• Strong organisational skills and attention to detail.
• Ability to work with confidential material and exercise sound judgment.
• Experience in supporting senior executives in a fast‑paced environment.

Required skills

• Proficiency with calendaring software (e.g., multi‑level and repeating tasks).
• Knowledge of desktop tools and office support software.
• Competence in using email software and related features.

What we offer

• Opportunity to work within a leading international organization.
• Exposure to high‑level administrative processes and cross‑functional collaboration.